Sponsorship or Agency Billing

Some students have all or part of their tuition and student fees paid by a sponsor, such as an Indigenous community, employer, or government agency. This is known as sponsorship or agency billing. In these cases, we process students' tuition and student fee payments directly from an approved sponsor or agency. 

Application process

Application deadlines

How to apply

Sponsoring agencies must submit an online sponsorship application prior to the start of the fall, winter, spring, and summer terms each academic year. Letters of intent to sponsor will not be accepted. We will not accept changes to individual students' sponsorships after the application deadline for the term.

To apply:

1. Complete the University of Saskatchewan online sponsorship application by the date shown above.
2. If you are a first-time sponsorship agency, do not complete the online sponsorship application. Instead, please email agencysponsorship@usask.ca to be set up with a vendor ID.

Support Resources:

Knowledge base articles are available to help you with each process:

• How to Submit a Sponsorship Application
• How to Submit Sponsorship Changes

Note:

• Acceptance of a sponsoring agency is at the university's discretion and is not guaranteed.
• If a sponsorship form is not received by the start of the term, the student is responsible for:
  • paying their outstanding account with the university by the payment deadline and
  • any late payment penalties assessed
• Any withdrawal of funding after the payment deadline will be reviewed on a case-by-case basis.
• A late sponsorship fee will be charged to sponsoring agencies for forms submitted after the application deadline. A $50 fee for each late submission of up to 10 students will be charged. Each additional group of 10 students submitted will incur an additional $50 charge. The late sponsorship fee also applies to any sponsorship changes submitted after the application deadline.

Late Applications

If an organization intends to sponsor a student but fails to submit the sponsorship application by the deadline, the student’s tuition and fees will be billed to the student and not the sponsor organization. Once the application has been accepted and payment made, the payment will be reflected in the student account. A late application fee will be applied to forms submitted after the above sponsorship deadlines. The fee will be $50.00 for each late submission of up to 10 students. Each addition group of 10 students submitted at the same time would be an additional $50.00.

No restrictions or contingencies on sponsorship are allowed. For example, organizations may not opt out of paying late payment penalties on sponsored students’ accounts for sponsored terms.

The student account of the student to be sponsored must be paid up to date before any sponsorship application will be accepted.

Approved Sponsors

The university will review the application and notify the organization of acceptance or denial of sponsor status. Sponsor approval is entirely at the discretion of the University of Saskatchewan and may be withdrawn for non-payment or persistent late payment.

Upon approval, sponsors will receive important USask updates and information via the contact details provided.

Your organization will be assigned a client/vendor ID number, which must be included on all payments and correspondence.

Payment information

Payments must be received by the due date on your invoice. Late payment penalties equal to 1% per month will be charged after the due date.

• If payment is not received within 60 days of billing, a hold will be placed on the student's account that prevents further class registration and access to their grades, transcript, and degree parchment.
• If payment is not received within 90 days of billing, sponsorship for future terms will not be accepted. The contract may be cancelled at the university's discretion.
• If course adjustments result in a sponsor having overpaid a student's account, the credit will be applied to the agency account.

Payment options

Online banking

1. Log in to your online banking service
2. Go to "pay bills" (or your bank's equivalent)
3. Add the University of Saskatchewan as a payee
4. The account number is your eight-digit customer/vendor ID number. Please note, you may have more than one customer ID number for, (1) tuition and fees, and (2) bookstore charges. If so, you are required to remit two online banking payments to each separate account.
5. Send supporting payment documentation to the following email address: agencysponsorship@usask.ca
   • Student name/s
   • Student eight-digit ID number
   • Amount paid for each student

6. Alternatively, you may attach a copy of the tuition/fees statement if the online banking payment amount matches the statement amount.

Cheques 

If you opt to pay via cheque, please ensure payments are received by the invoice due date to avoid late payment fees. The university is not responsible for late payments caused by mail delays. 

1. Make the cheque payable to the University of Saskatchewan and make sure you provide your vendor ID and the list of students the payment is for. Please include:
   • Student name/s
   • Student eight-digit ID number
   • Amount paid for each student
   • Alternatively, you may attach a copy of your invoice if the cheque payment amount matches the statement amount.
2. Mail to: Student Accounts, Room E40, 105 Administration Place, Saskatoon, SK, S7N 5A2

Late Payments

Late payment penalties equal to 1% per month will be charged and further sponsorship will not be considered until any outstanding balance in the account has been fully cleared. 

Sponsored student information

Your sponsor may not cover all of your student fees. Read your sponsorship agreement and ask questions. You are responsible for paying any fees that aren't covered by your sponsorship.

Tuition and fee payment deadlines and late payment fees apply to you as well.