How to Complete the “Sponsorship Changes Form”

Who should complete this form?

This form is for is for sponsorship agencies who agree to pay for individual student(s) tuition and/or fees. The form needs to be completed by an individual in the organization with signing authority. Students are not eligible to submit this form on a sponsor’s behalf. This form needs to be submitted directly by the sponsoring agency.

Instructions

Step 1: Access the Form

• Go to the Sponsorship Application page and select Submit Sponsorship Changes.

Step 2: Complete the Sponsor Information Section

• Agency Name – Enter the full legal name of the sponsoring organization that you have signing authority for.
   
• Vendor ID – Enter your Vendor ID. This can be found on a previous invoice or correspondence.
   
• Term – Select the academic term for which your original sponsorship application was submitted and the term you are wishing to make changes for.
   
• Are you paying full tuition? – Select Yes if there is no maximum dollar amount that your organization is covering for your sponsored student(s).

If you select Yes, four optional student fees will appear. Choose which fees your agency will cover:

• If your agency is not paying a student’s full tuition and there is a maximum sponsorship amount, select No.
  
  You will need to indicate the maximum amount of sponsorship on the attached Excel spreadsheet.

• Changes Requested – Provide clear details in the designated space provided about the changes you wish to make to your existing sponsorship.

• Are you adding an additional student(s) to sponsorship?
  • If you need to add an additional student(s) to sponsorship, please complete the excel spreadsheet for the additional student(s) and upload the form. Please include summary of your request in the box provided.  
• Changing maximum coverage amount?
  • If you are changing the maximum coverage amount, please complete the excel spreadsheet for the affected student(s) and upload the form. Please include summary of your request in the box provided.  
• Other changes?
  • Detail your requested changes in the box provided.

Step 3: Complete the Additional Information and Authorization Section

• Check the Authorization box to confirm that you understand and agree to the terms and conditions.

Step 4: Attach Supporting Documents

• If you are adding additional students or changing maximum amounts, please upload the Excel spreadsheet containing the affected students. Ensure that each student’s name, student ID number, and maximum coverage amount (if applicable) are included.
• Any other changes, please note explain in the “Changes Requested” section.

Step 5: Submit the Form

• Review all fields to ensure the information is accurate.
   
• Make sure to click Submit at the bottom of the form to ensure your application is submitted successfully.

Important Notes

• To submit a new sponsorship form (not a change), use the Sponsorship Application Form instead.
• Submit a Sponsorship Late Application if the deadline for sponsorship submissions has passed.
• Incomplete or inaccurate information may delay processing.
• Students’ privacy is protected at USask, and information is unable to be shared with sponsoring agencies regarding student grades, tuition and fee information aside from sponsored tuition, etc, without authorization. If you are interested in this information, students have the option of setting up Proxy. Proxy allows students to share certain information (view-only access) with a person or organization.