How do I share my student information?

Proxy Access Management is a tool accessible through PAWS that allows students to share certain information (view-only access) with a person or organization (called a proxy). Instructions for the proxy are also available.

Once given access, the person you share data with (called a proxy) can check the information as often as needed, but they cannot make changes to the data (e.g., register or drop classes, pay tuition). There is no limit to how many people you can give this access to, and you can revoke access at any time.  

Shareable information includes: 

• Class registration information (including the specific classes they are registered in) and program information 
• Tuition and fee information 
• Final grade information 

Examples of information that will not be shared are gender, academic standing, and holds.  

Step-by-Step

To access the Proxy Access Management System

This tool is accessible through a few different channels in PAWS, including Registration and Classes, Tuition and Fees and Final Grades. A link is also available through your Student Academic Profile page, which is accessible through the Academic Profile channel in PAWS. 

Once you are in the Proxy Access Management System

• Select “Add new”
• Create a profile for the person with whom you want to share information with
  • Start date/stop date: The start date will be automatically filled in, but you can adjust the dates.
  • Description: Can be used to provide additional information about the proxy (e.g. Mom, Sponsor)
  • Passphrase: The person you share your information with will also be able to call the university and ask for the information you agreed to share with them. When they call, they will be asked for this passphrase to prove their identity.
  • Remember: Tell your proxy the pass phrase you choose.
• Select what information to share:
  • Student Profile: Shows curricula data, prior college data, basic biographical data, and current registrations for any term
    • Curricula data: Shows college, degree, program, major and minor information
    • Prior college data: Shows any intuition form which you have been granted transfer credit
    • Biographical data: Shows name, email, phone, birth date and citizenship
    • Current registration: Shows detailed information about each course you are registered in
• Grades: Shows the midterm and final grades for the term(s) and level(s) selected
• Tuition and Fees: Will display any charge or payment recorded for class registration purposes for all terms you have been registered in.

When you submit the Profile

1. Three emails will be sent to the proxy and you will be copied on those emails:
   • Email subject “Proxy access to USask student data”: Contains a unique webpage address the proxy will select to authorize their account.
   • Email subject “USask proxy confirmation”: Contains the unique one-time-use password required to authorize their account.
   • Email subject “USask proxy relationship update”: Contains proxy information and the URL they will use to log in.
2. If the proxy needs help using the Proxy Management system, instructions are available.
3. On the Proxy Management landing page, you will see the person you added with a status of inactive.
4. Once the person authorizes their proxy account, their record will no longer show as inactive.

Questions?

If you still have questions, email proxysupport@usask.ca.