External Examiner Fund

CGPS provides funding to offset the travel costs and acknowledge the contributions of external examiners who participate in-person on PhD-level examination committees. This article outlines the processes for getting pre-approval to access the External Examiner Fund, outlines eligible expenses, and lists the process for using the fund.

The College of Graduate and Postdoctoral Studies (CGPS) has created an External Examiner Fund to ease the process of submitting eligible expenses. Pre-approval to use the fund is required. 

A full list of expenses eligible can be found here: Microsoft Word - 20240528 External Examiner Fund TOR

The recommended processes are as follows:

1. If the external examiner has a Concur profile or guest account:

   • Approval to travel can be done through Concur.

   • Step-by-step instructions are available here.

2. If the external examiner does NOT have a Concur profile (which many external examiners do not have):

   • The Authority to Travel form is required

3. If eligible expenses have already been incurred before pre-approval:

   • From another CFOAPAL: submit a correction via this ticket: Correct a Transaction - ConnectionPoint Services - Service project 

   • From an external source: submit the expenses directly through Concur.