Major Program Revisions: Development, Approvals, and Deadlines

Major program revisions have an institutional impact that typically result in a change to tuition, program length, and/or admissions and include the following:

• Admission requirement changes
• Credit unit changes (provided they impact tuition or program length)
• Changes to program structure (e.g., project to course based)
• Program name changes
• Increase to minimum grades required to pass 

Academic units proposing major program revisions may be required to complete a Program and Curricular Change form and supplemental documentation as applicable.  Forms can be found on the Governance Office website. 

Approval Pathway

1. Academic unit, including the relevant college faculty council or equivalent as applicable
2. CGPS Graduate Programs Committee
   • Submit to CGPS by completing the Major Program Change form
3. Consultation with the Registrar (completed by CGPS)
4. Academic Programs Committee of Council (final approval for major academic revisions that do not impact budget or tuition)
5. University Council (final approval for changes impacting tuition or budget)
6. Senate Education Committee (final approval for admission changes)

Deadlines

All major program revisions (excluding admission revisions) must be fully approved by all levels of governance by January 31 for inclusion in the University Catalogue. To ensure there is sufficient time for all processes to be completed by the January 31 deadline, it is strongly recommended that major program revisions are submitted to CGPS by October 15.

Admission requirement revisions must be approved by May 31 for inclusion in the University Catalogue, to be published the following year (i.e., admission changes approved between September 2024 and May 2025 will be published in the 2026-27 University Catalogue). 

Click here to submit a major program revision proposal to CGPS.